Parish Council AGM Minutes 22nd May 2007
Littlethorpe Parish Council
Minutes of the Annual Parish General Meeting of the Council held on Tuesday 22nd May 2007 at 7.30pm in the Village Hall
Present:
Mrs. W. Orme (Chair)
Mr. J Wardle
Mr. C. Laker
Mr. D. O` Connell
Mrs. J. Jowitt
Mr. W Lupton (Clerk)
1. Apologies
Apologies were received from District Cllr. I. Galloway
2. Declaration of interest
None Received
3 Adoption of Parish Council Meeting held on 20th March 2007.
These were proposed by Cllr. Wardle and seconded by Cllr. Jowitt and duly adopted.
The Chair made a brief statement about the adoption of the 2006 Annual Parish Minutes at the 2007 Annual Parish Meeting.
` It has been brought to my attention by the Clerk that the procedure for adopting the 2006 Annual Parish Minutes at the Annual Parish Meeting on the 10th May may have contravened Littlethorpe Parish Council`s Standing Orders and procedures laid down under the Local Government Act 1972. The Clerk has elected in his capacity of the official Officer to seek legal advice as how to address this irregularity and guidance as to the necessary action required to be taken to correct this misunderstanding of procedures. Decisions adopted at that meeting are currently illegal and `nul and void``.
4. Election of Chair
Cllr. Orme left the room.
It was proposed by Cllr. Wardle and seconded by Cllr. Jowitt that Cllr. Orme remain as Chair. Cllrs. O`Connell and Laker abstained. Cllr. Orme was duly elected as Chair. Cllr. Wardle thanked Cllr Orme for her hard work over the past year.
5. Election of Vice-Chair
It was proposed by Cllr. Laker and seconded by Cllr. O`Connell that Cllr Wardle remain as Vice- Chair and he was duly elected.
6. Chairman`s Annual Report
See attached
7 Treasurer`s Report
a) Accounts to date were presented (see attached)
b) The Year End Accounts 2006/07 were presented and were proposed by Cllr. Orme and seconded by Cllr. Wardle as a true and accurate record prior to the Mazars audit.
c) Asset Register
The Clerk will send round the Asset Register for all Councillors to sign.
d) Precept 2007-08
It was decided that a `forecast` for expenditure for the year 2007/08 should be prepared by Councillors.
e) Clerk to write to NEDL regarding way leave and copy to Cllr. Laker
8. County Councillor`s Report
None
9. District Councillor`s Report
None
10. Correspondence
Cllr .Orme read out a letter from Brown and Potter
11 Public Time (15 minutes)
Concern was raised over the exhibition due to be staged by Brown and Potter in the Village Hall later in the week as no publicity had been attempted and turn out was bound to be low. The Clerk was asked to contact Brown and Potter urgently to delay the exhibition to a later date.
12. Planning
e) Applications - new
Mr and Mrs Gittings - erection of stables and tack/hay store Pottery Lane - Approved
f) Permissions
None
g) Refusals
None
13. Quarry Moor fortnightly recycling collection
Cllr. Laker to make further enquiries. Clerk to email any past correspondence to Cllr. Laker
14 Village Clean Up (WO and CL)
No volunteers forthcoming from meeting so no action to be taken at present.
15 Parish Council contribution to St. Michaels Church `Fabric Fund Appeal`
It was agreed by Councillors that a sum of £350.00 be given from Parish funds towards the refurbishment of St. Michael`s Church
16 Parish Council expenditure on Village Hall
It was agreed that in future all payments for the Village Hall cleaning should cease but the payment towards grass cutting should continue. Proposed by Cllr Laker and seconded by Cllr. O`Connell. All future requests for funds by the Village Hall will be considered individually. Parish Council will in future pay hourly rate for use of hall.
17. Updates
a) NYCC Highways Rural Road Safety Scheme (WO)
Waiting decision from NYCC
b) Brown & Potter
See `Public Time`
c) Procedure on Mineral and Waste Development Framework
See Chairman`s report.
d) Quarry Moor - Highways - bus stop (CL and WO)
Area Committee due in June re funding for repositioning of bus stop and safe road crossing.
e) Roads and Footpaths
Site meeting with RMBC regarding improvement of track (WO)
Meetings have taken place and some action has been taken (manhole repaired) but there is till some dispute as to where the slurry originates and whose responsibility it becomes. The Environmental Agency is monitoring the situation. Cllr Laker suggested that the best solution would be for the path to be properly designated.
Brown & Potter (WO)
Cllr. Orme wished to resign from responsibility over this matter as she has a personal `interest`. Cllr Laker agreed to contact Footpaths at NYCC to obtain further clarification.
Public Footpath designation of RMBC track. Cllr O`Connell to progress.
f) Village Hall (JJ)
The Kitchen has been refurbished but there is some concern over the state of the side wall. A `Commuted Sum` of £274.00 may be available from HBC. for leisure facilities. It was agreed that this sum, if available, should be for the Village Hall. Proposed by Cllr. Orme, seconded by Cllr. Laker.
g) Village Hall signage
Cllr. Laker agreed to contact Ken Major over the installation
h) Village Hall Deeds
Now all in safe at Yorkshire Bank.
i) Parish Plan
No meeting held since 20th February.
j) Pinfold
Cllr. Orme agreed to research this further.
18 Chairman`s Summing Up and Action List
19 Dates of next Meetings
July 10th - Quarry Moor
October 16th - Village Hall
January and March tbc.
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